How to Write Better Emails (With a Free AI Tool)
2026-07-04 · Productivity
Most work emails fail for the same three reasons: they bury the ask, they're the wrong length, and the tone is off. Fix those and your emails get replies.
The 3-line rule
A good short email has three parts: context (one line), the ask (one line, specific), and the next step (one line). If you can't say it in three, you probably haven't decided what you want.
Match the tone to the reader
Writing your boss, a client, and a friend are three different jobs. The words change; the message doesn't. If you're not sure, aim for warm and direct — it travels well.
Let AI do the first draft
The blank page is the slow part. LarzWrite is a free AI writer that turns a few notes into a finished email — pick the tone and length, paste your rough idea, and it drafts it. It also rewrites clumsy text, fixes grammar, and shortens the rambly bits.
- Turn "tell client project on track, delivery Tuesday" into a polished note
- Rewrite an angry reply into a calm one
- Fix grammar and clarity in a paste
Edit, don't accept
AI gets you 90% there fast. Always read it back in your own voice and cut anything that sounds like a robot. The combination — AI draft, human edit — is faster than either alone.